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Administration and Certification Assistant

The Minnesota Crop Improvement Association (MCIA) is seeking qualified candidates for the position of Administration and Certification Assistant.

This full-time position offers a competitive salary and full benefits. The position is housed at the MCIA Office, which is located on the St. Paul campus of the University of Minnesota Twin Cities.

Duties and Responsibilities:

  • Maintain records pertaining to certification lots and testing results.*
  • Print and issue certification labels.*
  • Distribute certification and analysis reports.*
  • Process new client/member enrollment, bill, and maintain accurate contact information.*
  • Bill certification and testing fees.*
  • Maintain inventory of supplies by checking stock to determine inventory level; anticipating needs; placing and expediting orders; verifying receipt; reconciling billing.*
  • Answer and direct phone calls.
  • Receive, sort, and disseminate mail to appropriate departments.*
  • Coordinate services and orders with office equipment lease holders; reconcile billing.*
  • Coordinate shipping logistics for packages being sent domestically and internationally; reconcile billing.*
  • Assist with maintaining certification variety files.
  • Assist with distribution of field applications and inspection reports.
  • Assist in the development and distribution of memos, emails, and surveys.
  • Assist in the planning and logistics of the MCIA Annual Meeting.
  • Assist with departmental mailings.
  • Assist with other functions as requested by administrative and certification manager.
  • Perform other duties as assigned.

*Essential functions

Minimum Qualifications:

  • High school diploma or GED required.
  • Postsecondary degree/certificate or two years of relevant administrative experience.

Preferred Qualifications:

  • Background in agriculture, horticulture, or business administration.
  • Five years or more work experience in supporting day-to-day operations of an office or business.

Skills/Physical Demands:

  • Accurate, efficient, and detail oriented.
  • Possess strong organizational skills.
  • Possess strong computer skills and working knowledge of Microsoft Office.
  • Promote and ensure excellence in customer service.
  • Effective verbal and written communication skills.
  • Ability to work with limited supervision, highly self-motivated.
  • Promote good work ethics, positive attitude, and teamwork environment.
  • Able to remain in stationary positions for extended periods of time.
  • Ability to lift up to 25 lb.

How to Apply:

Interested individuals should submit a letter of interest and resume to employment@mncia.org or mail to Fawad Shah, MCIA, 1900 Hendon Ave, Saint Paul MN 55108 by March 19, 2021.

Minnesota Crop Improvement Association is an EEO employer.


Lab Technician

The Minnesota Crop Improvement Association (MCIA) is seeking qualified candidates for the position of Lab Technician. The incumbent will check in certification and service seed samples, prepare applicable worksheets and sample envelopes, and mix and divide submitted samples in accordance with seed testing rules for purity testing. The incumbent will prepare media and germination reagents, and will plant samples in accordance with seed testing rules for germination. The selected individual will be involved in other lab functions, and will assist with the proper use and maintenance of lab equipment and with certification grow-out activities.

This full-time position offers a competitive salary and full benefits. The position is housed at the MCIA Office, which is located on the St. Paul campus of the University of Minnesota Twin Cities.

Duties and Responsibilities:

  • Process necessary paperwork and assist in maintaining records to support OECD, AOSCA, and MCIA programs.
  • Check in submitted samples and prepare applicable reading worksheets and sample envelopes for testing.*
  • Mix and divide submitted samples in accordance with seed testing rules for purity testing.*
  • Prepare media and plant samples in accordance with seed testing rules for germination testing.*
  • Prepare chemical reagents for germination testing as needed.*
  • Assist in germination and purity testing of samples.
  • Wash germination boxes and buckets upon completion of tests.*
  • File completed samples in cold storage and dispose of previously stored samples as needed.
  • Use and maintain lab equipment properly.
  • Assist with seed certification grow-out activities.*
  • Assist in training and provide direction to part-time staff.
  • Serve on specified MCIA or other assigned committees.
  • Perform other miscellaneous seasonal duties, as required.

*    Essential functions

Minimum Qualifications:

  • High School diploma or GED required.

Preferred Qualifications:

  • B.S. in agronomy or agriculture-related field.
  • Knowledgeable of seed testing procedures.
  • Knowledgeable of certification standards and procedures.
  • Basic understanding of Quality Management Systems.

Skills/Physical Demands:

  • Ability to work with limited supervision, highly self-motivated.
  • Solid math and analytical skills.
  • Effective verbal and written communication skills.
  • Possess computer skills and working knowledge of Microsoft Office.
  • Accurate, efficient, and detail oriented.
  • Willingness to travel, primarily within Minnesota. Must possess a valid driver’s license.
  • Promote good work ethic, positive attitude, and teamwork environment.
  • Promote and ensure excellence in customer service.

How to Apply:

Interested individuals should submit a letter of interest and resume to employment@mncia.org or mail to Fawad Shah, MCIA, 1900 Hendon Ave, Saint Paul MN 55108 by March 1, 2021.

Minnesota Crop Improvement Association is an EEO employer.