Improving Your Process, Enhancing Your Products, Increasing Your Profits

Client Resources

Each client resource listed on this page includes a bracketed annotation that identifies whether the link points to a document or to a website. Document file types include doc, docx, pdf, and xlsx. Note to Chrome users: To access doc, docx, and xlsx files, right-click. To access pdf files and websites, left-click.

Certification Services

Standards & Procedures

Agronomic Seed Certification Standards [pdf]
Overview: How to Produce Certified Seed [docx]
Seed Certification Handbook [pdf]

Field Inspection

Map—Field Inspection Assignments [pdf]

Annuals (small grains and soybeans)
Apply for Field Inspection  Form [docx]  Instructions [pdf]
Directory Acreage Omission & to order additional application forms [docx]
Directory Carryover Seed Inclusion [docx]

Corn/Sunflower 
Apply for Corn/Sunflower Field Inspection [docx]
Apply for Corn Inbred Line Eligibility [docx]
Sunflower Description [docx]

Hemp
Apply for Industrial Hemp Field Inspection [docx]
Guidelines—Production of Hemp Seed [docx]

Perennials
Apply for Field Inspection [docx]
Production Requirements—Perennial Field Isolation [pdf]
Directory Confirmation [docx]

Seed Testing

Email Address Request Form [docx]
Instructions—Submitting Samples for Testing [docx]
MCIA Sampling Report [docx]

Labeling & Transferring Seed

Certificate of Transfer for Seed Pending Certification [docx]
Lot Number Change Request Form [docx]
Online Bulk Certificate Instructions [doc]
Substandard Seed [docx]

Variety Authorizations

U of MN authorization to use PVP varieties in mixtures [pdf]
Permission to use SDSU Varieties in Mixtures [pdf]

Fee Schedules

Laboratory Testing [pdf]
Seed Certification—Field Crops [pdf]
OECD Assessment 2019 [pdf]
Variety Assessment [pdf]

Additional Resources

Using PVP Title V Varieties in Mixtures [pdf]
AOSCA: Association of Official Seed Certifying Agencies [AOSCA website]
Plant Variety Protection (PVP) [USDA ARS GRIN website]
Federal Seed Act and Amendments [GPO website]
Minnesota Seed Law [State of Minnesota website]
OECD Seed Schemes [OECD website]

Standards & Procedures

Field Inspection

Application for IP Grain   Form [docx]    Instructions [pdf]

Standards

Native Seed Standards [pdf]

Field Inspection

Field Inspection Application—Native Seed [docx]
Species List for Field Inspection—Mixtures [xlsx]
Declaration of Genetic Origin [docx]
Directory Confirmation [docx]
Listing your production in our Directory is optional. This form must be filled out annually.

Fee Schedules

Native Seed Fee Schedule 2019 [pdf]

Seed Testing

MCIA Native Seed Sampling Report [doc]
Approved Laboratories [pdf]
South Dakota State University Seed Testing Laboratory, Brookings, SD [SDSU website]
Wisconsin Crop Improvement Association, Madison, WI [WCIA website]

Additional Resources

Minnesota Seed Law [State of Minnesota website]
Labeling Native Seed in Minnesota [MDA website]
MnDOT Requirements [MnDOT website]

Standards

Noxious Weed Seed-Free Forage and Mulch Certification Standards [pdf]

Field Inspection

Field & Storage Site Inspection    Application [docx]     Instructions [pdf]
Directory Confirmation/Request Additional Applications [docx]
Listing your production in our Directory is optional. This form must be filled out annually. 

Miscellaneous

Certification Tag Use Guidelines [pdf]

Availability Survey

Forage & Mulch Availability Survey [docx]
Forage and mulch producers are surveyed each spring and fall. Survey results are sent to MnDOT and are posted here, on the main Forage & Mulch page. If you have Certified Weed Seed-Free Forage & Mulch available, fill out the Availability Survey form and send it to MCIA via mail, fax (612-625-3748), or e-mail (janet.daninger@mncia.org).

Fee Schedules

Forage & Mulch Fee Schedule 2019 [pdf]

Additional Resources

North American Weed Management Association [NAISMA website]
Minnesota Noxious Weeds [MDA website]
MnDOT Requirements [MnDOT website]
Minnesota Seeding Contractors [MSCA website]

Standards

Standards—Sod Quality Assurance [pdf]
Production Requirements—MNST-12 Sod [pdf]

Where to Purchase Sod Seed

Sod Seed Vendor List [pdf]

Field Inspection

Apply for Sod Production Site   Form [docx]   Instructions [pdf]
Declaration of Sod Establishment [docx]

For Sod QA Seed Vendors

Application for Review of Quality Assured Sod Seed Mixtures [docx]

Fee Schedule

Sod Quality Assurance Fee Schedule [pdf]

Additional Resources

Minnesota Sod Producers/Minnesota Turf Association [MTA website]
UMN Turfgrass Science [UMN website]
MnDOT Requirements [MnDOT website]

Field Services

Required References

MnDOT Standard Specification—3876 Seed [MnDOT website]
Note: Select the most recent edition of the book and look up Seed under 3876.
Seed Mix Conversion Table [MnDOT website]
Seed Mixture Component Requirements (Seed Substitution List) [pdf]
Technical Memorandums [MnDOT website]

Seed Certification References

Agronomic Seed Certification Standards (for field crop and turf seed conditioners) [pdf]
Approved Seed Conditioner Requirements [pdf]
Native Seed Standards (for native seed conditioners) [pdf]
Seed Certification Handbook [pdf]

Agreements

Regulatory References

Federal Seed Act [USDA website]
FSA Regulations 7 CFR 201 [GPO website]
Labeling Requirements for Chemically Treated Seed [USDA website]
Minnesota State Seed Law [MDA website]
Seed Company Records and the Federal Seed Act [USDA website]
State Noxious Weed Seed Requirements [USDA website]
Using PVP Title V Varieties in Mixtures [pdf]

Additional Resources

AOSCA: Association of Official Seed Certifying Agencies [AOSCA website]
MDA Seed Selling & Labeling [MDA website]
Plant Variety Protection (PVP) [USDA website]

Required References

Seed Certification Handbook [pdf]
Approved Seed Conditioner Requirements [pdf]
Approved Bulk Handler Requirements [pdf]
Agronomic Seed Certification Standards (for field crop and turf seed conditioners) [pdf]
Native Seed Standards (for native seed conditioners) [pdf]
Minnesota Seed Law [MDA website]
Federal Seed Act [USDA website]
FSA Regulations 7 CFR 201 [USDA website]
OECD Procedures and Standards (for conditioners participating in the OECD program) [OECD website]

Agreements

Bulk Certificates

Labeling and Transferring Seed

Variety Authorizations

UMN Authorization to Use PVP Varieties in Mixtures [pdf]
Permission to Use SDSU Varieties in Mixtures [pdf]

Foundation Seed Services

UMN Crop and Variety Information

Minnesota Field Crop Trials [UMN website]
UMN Varieties Brochure: Oats [pdf]
UMN Varieties Brochure: Wheat [pdf]

Additional Resources

Minnesota Agricultural Experiment Station [UMN website]
UMN Research and Outreach Centers
[UMN website]

Organic Services

Standards & Procedures

Flow Chart Organic Certification [pdf]
NOP Organic Standards [USDA website]
Organic Certification Handbook [pdf]

Organic Certification Annual Application

*Annual Agreement—Organic Crops and/or Livestock Producer [docx]
*Organic System Plan—Crops [pdf]
*Organic System Plan Supplemental Pages—New Producer [docx]
*Organic System Plan—Cultivated Mushroom [docx]
*Field History Sheet [xlsx]
*Materials List and Review Request—Crops [docx]
Adjoining Land Use Statement [docx]
Bill of Lading and Clean Truck Statement [docx]
Flower, Fruit, Herb, and Vegetable Crop List [docx]
Greenhouse Production Record [docx]
Map—Storage Site [docx]
Non-GMO Verification Letter for Seed/Planting Stock [doc]
Off-Farm Manure/Bedding Statement [docx]
Organic Complaint Log [doc]
Organic Seed and Planting Stock Search Record [docx]
Organic System Plan Supplement—Greenhouse & Seedlings [docx]
Prior Land Use Statement [docx]
Production Record—Harvesting [docx]
Production Record—Planting [docx]
Production Record—Planting and Harvesting [docx]
Storage History Record [docx]
Weekly Market Load List and Sales Record [docx]

Labeling

Organic Tag Request [doc]

Fee Schedules

Producer/Livestock/Wild Crop Final Fee Submission   *Form [xlsx]  Instructions [pdf]
Fee Schedule and Scale of Sanctions (all scopes) [pdf]

*These forms are required for annual certification or re-certification. Send in these forms along with annual payment and applicable fees (see Fee Schedule and Scale of Sanctions).

Additional Resources

Cover crop decision maker tool [MSU website]
Drift Watch [Drift Watch website]
eXtension [eXtension website]
Midwest Organic and Sustainable Education Service (MOSES) [MOSES website]
National Organic Program (NOP) [USDA website]
Organic Food Production Act of 1990 [U.S. House of Representatives website]
Organic Materials Review Institute (OMRI) [OMRI website]
University of Minnesota’s Risk Management Guide for Organic Producers [UMN website]

Standards & Procedures

Organic Certification Annual Application

Fee Schedules

Fee Schedule and Scale of Sanctions (all scopes) [pdf]
Handler Organic Final Fee Submission   *Form [xlsx]   Instructions [pdf]

*These forms are required for annual certification or re-certification. Send in these forms along with annual payment and applicable fees (see Fee Schedule and Scale of Sanctions).

Additional Resources

National Organic Program (NOP) [USDA website]
Organic Food Production Act of 1990 [U.S. House of Representatives website]
Organic Materials Review Institute (OMRI) [OMRI website]
Midwest Organic and Sustainable Education Service (MOSES) [MOSES website]

Standards & Procedures

Organic Certification Annual Application

Annual Agreement—Organic Crops and/or Livestock Producer [docx]
Organic System Plan—Dairy [docx]
Organic System Plan—Non-Dairy Ruminant Livestock [docx]
Organic System Plan—Non-Ruminant Livestock [docx]
Organic System Plan—Poultry [docx]
Bill of Lading and Clean Truck Statement [docx]
Livestock/Poultry Feed Additive and Supplement Use Record [docx]
Livestock Feed Product Profile   Form [docx]   Instructions [docx]
Livestock Grazing Days/Grazing Season Record [docx]
Livestock Health Record—Individual Animal [docx]
Livestock/Poultry List [docx]
Livestock Pasture Rotation/Grazing Schedule/Animal Movement Record [docx]
Livestock/Poultry Purchased Feed Record [docx]
Livestock/Poultry Slaughter/Sales Summary [docx]
Materials List and Review Request—Livestock [docx]
Off-Farm Manure/Bedding Statement [docx]
Ruminant Livestock—Temporary Confinement/Outdoor Access and/or Pasture Grazing Restriction Record [docx]
Poultry—Egg Layers Monthly Flock Record [docx]
Poultry—Egg Packing Record and Egg Sales Summary [docx]
Poultry Flock Health Record [docx]
Poultry—Meat Flock Record [docx]
Poultry Temporary Confinement/Outdoor Access Restriction [docx]
Organic Complaint Log [doc]

Add-on Certifications

Grass-Fed Ruminant Animal Certification Application [docx]
Note: This certification is available only to MCIA-certified organic clients.

Fee Schedules

Producer/Livestock/Wild Crop Final Fee Submission   *Form [xlsx]   Instructions [pdf]
Fee Schedule and Scale of Sanctions [pdf] (all scopes)

*These forms are required for annual certification or re-certification. Send in these forms along with annual payment and applicable fees (see Fee Schedule and Scale of Sanctions).

Additional Resources

Drift Watch [Drift Watch website]
eXtension [eXtension website]
Midwest Organic and Sustainable Education Service (MOSES) [MOSES website]
National Organic Program (NOP) [USDA website]
Organic Food Production Act of 1990 [U.S. House of Representatives website]
Organic Materials Review Institute (OMRI) [OMRI website]
USDA NOP Pasture Rule [USDA website]

Standards & Procedures

Flow Chart Organic Certification [pdf]
NOP Organic Standards [USDA website]
Organic Certification Handbook [pdf]

Fee Schedules

Producer/Livestock/Wild Crop Final Fee Submission   *Form [xlsx]   Instructions [pdf]
Fee Schedule and Scale of Sanctions (all scopes) [pdf]

*These forms are required for annual certification or re-certification. Send in these forms along with annual payment and applicable fees (see Fee Schedule and Scale of Sanctions).

Additional Resources

Midwest Organic and Sustainable Education Service (MOSES) [MOSES website]
National Organic Program (NOP) [USDA website]
Organic Food Production Act of 1990 [U.S. House of Representatives website]
Organic Materials Review Institute (OMRI) [OMRI website]

Seed Laboratory