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Certification Services
Standards & Procedures
Agronomic Seed Certification Standards [pdf]
Overview: How to Produce Certified Seed [docx]
Seed Certification Handbook [pdf]
Field Inspection
Map—Field Inspection Assignments [pdf]
Annuals (small grains and soybeans)
Apply for Field Inspection Form [docx] Instructions [pdf]
Directory Acreage Omission & to order additional application forms [docx]
Directory Carryover Seed Inclusion [docx]
Corn/Sunflower
Apply for Corn/Sunflower Field Inspection [docx]
Apply for Corn Inbred Line Eligibility [docx]
Sunflower Description [docx]
Hemp
Apply for Industrial Hemp Field Inspection [docx]
Guidelines—Production of Hemp Seed [docx]
Perennials
Apply for Field Inspection [docx]
Production Requirements—Perennial Field Isolation [pdf]
Directory Confirmation [docx]
Seed Testing
Email Address Request Form [docx]
Instructions—Submitting Samples for Testing [docx]
MCIA Sampling Report [docx]
Labeling & Transferring Seed
Certificate of Transfer for Seed Pending Certification [docx]
Lot Number Change Request Form [docx]
Online Bulk Certificate Instructions [doc]
Substandard Seed [docx]
Variety Authorizations
U of MN authorization to use PVP varieties in mixtures [pdf]
Permission to use SDSU Varieties in Mixtures [pdf]
Fee Schedules
Laboratory Testing [pdf]
Seed Certification—Field Crops [pdf]
OECD Assessment 2019 [pdf]
Variety Assessment [pdf]
Additional Resources
Using PVP Title V Varieties in Mixtures [pdf]
AOSCA: Association of Official Seed Certifying Agencies [AOSCA website]
Plant Variety Protection (PVP) [USDA ARS GRIN website]
Federal Seed Act and Amendments [GPO website]
Minnesota Seed Law [State of Minnesota website]
OECD Seed Schemes [OECD website]
Standards & Procedures
Requirements—Identity Preserved 99.0% Non-GMO Corn Grain [pdf]
Requirements—Identity Preserved 99.5% Non-GMO Soybean Grain [pdf]
Field Inspection
Application for IP Grain Form [docx] Instructions [pdf]
Standards
Native Seed Standards [pdf]
Field Inspection
Field Inspection Application—Native Seed [docx]
Species List for Field Inspection—Mixtures [xlsx]
Declaration of Genetic Origin [docx]
Directory Confirmation [docx]
Listing your production in our Directory is optional. This form must be filled out annually.
Fee Schedules
Native Seed Fee Schedule 2019 [pdf]
Seed Testing
MCIA Native Seed Sampling Report [doc]
Approved Laboratories [pdf]
South Dakota State University Seed Testing Laboratory, Brookings, SD [SDSU website]
Wisconsin Crop Improvement Association, Madison, WI [WCIA website]
Additional Resources
Minnesota Seed Law [State of Minnesota website]
Labeling Native Seed in Minnesota [MDA website]
MnDOT Requirements [MnDOT website]
Standards
Noxious Weed Seed-Free Forage and Mulch Certification Standards [pdf]
Field Inspection
Field & Storage Site Inspection Application [docx] Instructions [pdf]
Directory Confirmation/Request Additional Applications [docx]
Listing your production in our Directory is optional. This form must be filled out annually.
Miscellaneous
Certification Tag Use Guidelines [pdf]
Availability Survey
Forage & Mulch Availability Survey [docx]
Forage and mulch producers are surveyed each spring and fall. Survey results are sent to MnDOT and are posted here, on the main Forage & Mulch page. If you have Certified Weed Seed-Free Forage & Mulch available, fill out the Availability Survey form and send it to MCIA via mail, fax (612-625-3748), or e-mail (janet.daninger@mncia.org).
Fee Schedules
Forage & Mulch Fee Schedule 2019 [pdf]
Additional Resources
North American Weed Management Association [NAISMA website]
Minnesota Noxious Weeds [MDA website]
MnDOT Requirements [MnDOT website]
Minnesota Seeding Contractors [MSCA website]
Standards
Standards—Sod Quality Assurance [pdf]
Production Requirements—MNST-12 Sod [pdf]
Where to Purchase Sod Seed
Sod Seed Vendor List [pdf]
Field Inspection
Apply for Sod Production Site Form [docx] Instructions [pdf]
Declaration of Sod Establishment [docx]
For Sod QA Seed Vendors
Application for Review of Quality Assured Sod Seed Mixtures [docx]
Fee Schedule
Sod Quality Assurance Fee Schedule [pdf]
Additional Resources
Minnesota Sod Producers/Minnesota Turf Association [MTA website]
UMN Turfgrass Science [UMN website]
MnDOT Requirements [MnDOT website]
Field Services
Field Inspection
Annuals (small grains and soybeans)
Apply for Field Inspection Form [docx] Instructions [pdf]
Apply for New Soybean Varieties/Brands/Blends Form [xlsx] Instructions [pdf]
Requirements—99.0% Non-GMO Corn Seed Program [pdf]
Requirements—Herbicide Post-Spray Soybean Program [pdf]
Verification of Herbicide Application [docx]
Corn/Sunflower
Apply for Corn/Sunflower Field Inspection [docx]
Application for Corn Inbred Line Eligibility + Corn Inbred Characteristics [docx]
Sunflower Description [docx]
Perennials
Apply for Field Inspection [doc]
Production Requirements—Perennial Field Isolation [pdf]
Directory Acreage Omission—Perennials [docx]
Seed Testing
Email Address Request Form [docx]
Instructions—Submitting Samples for Testing [docx]
MCIA Sampling Report [docx]
Fee Schedules
Laboratory Testing [pdf]
Quality Assurance and Field Inspection Only Programs [pdf]
Required References
MnDOT Standard Specification—3876 Seed [MnDOT website]
Note: Select the most recent edition of the book and look up Seed under 3876.
Seed Mix Conversion Table [MnDOT website]
Seed Mixture Component Requirements (Seed Substitution List) [pdf]
Technical Memorandums [MnDOT website]
Seed Certification References
Agronomic Seed Certification Standards (for field crop and turf seed conditioners) [pdf]
Approved Seed Conditioner Requirements [pdf]
Native Seed Standards (for native seed conditioners) [pdf]
Seed Certification Handbook [pdf]
Agreements
For Sod QA Seed Vendors
Application for Review of Quality Assured Sod Seed Mixtures [pdf]
Production Requirements MNST-12 Sod [pdf]
Regulatory References
Federal Seed Act [USDA website]
FSA Regulations 7 CFR 201 [GPO website]
Labeling Requirements for Chemically Treated Seed [USDA website]
Minnesota State Seed Law [MDA website]
Seed Company Records and the Federal Seed Act [USDA website]
State Noxious Weed Seed Requirements [USDA website]
Using PVP Title V Varieties in Mixtures [pdf]
Additional Resources
AOSCA: Association of Official Seed Certifying Agencies [AOSCA website]
MDA Seed Selling & Labeling [MDA website]
Plant Variety Protection (PVP) [USDA website]
Required References
Seed Certification Handbook [pdf]
Approved Seed Conditioner Requirements [pdf]
Approved Bulk Handler Requirements [pdf]
Agronomic Seed Certification Standards (for field crop and turf seed conditioners) [pdf]
Native Seed Standards (for native seed conditioners) [pdf]
Minnesota Seed Law [MDA website]
Federal Seed Act [USDA website]
FSA Regulations 7 CFR 201 [USDA website]
OECD Procedures and Standards (for conditioners participating in the OECD program) [OECD website]
Agreements
Bulk Certificates
Completing Bulk Seed Sale Certificates Instructions [docx]
Online Bulk Certificates Instructions [pdf]
Labeling and Transferring Seed
Variety Authorizations
UMN Authorization to Use PVP Varieties in Mixtures [pdf]
Permission to Use SDSU Varieties in Mixtures [pdf]
Foundation Seed Services
UMN Crop and Variety Information
Minnesota Field Crop Trials [UMN website]
UMN Varieties Brochure: Oats [pdf]
UMN Varieties Brochure: Wheat [pdf]
Additional Resources
Minnesota Agricultural Experiment Station [UMN website]
UMN Research and Outreach Centers [UMN website]
Organic Services
Standards & Procedures
Flow Chart Organic Certification [pdf]
NOP Organic Standards [USDA website]
Organic Certification Handbook [pdf]
Organic Certification Annual Application
*Annual Agreement—Organic Crops and/or Livestock Producer [docx]
*Organic System Plan—Crops [pdf]
*Organic System Plan Supplemental Pages—New Producer [docx]
*Organic System Plan—Cultivated Mushroom [docx]
*Field History Sheet [xlsx]
*Materials List and Review Request—Crops [docx]
Adjoining Land Use Statement [docx]
Bill of Lading and Clean Truck Statement [docx]
Flower, Fruit, Herb, and Vegetable Crop List [docx]
Greenhouse Production Record [docx]
Map—Storage Site [docx]
Non-GMO Verification Letter for Seed/Planting Stock [doc]
Off-Farm Manure/Bedding Statement [docx]
Organic Complaint Log [doc]
Organic Seed and Planting Stock Search Record [docx]
Organic System Plan Supplement—Greenhouse & Seedlings [docx]
Prior Land Use Statement [docx]
Production Record—Harvesting [docx]
Production Record—Planting [docx]
Production Record—Planting and Harvesting [docx]
Storage History Record [docx]
Weekly Market Load List and Sales Record [docx]
Labeling
Organic Tag Request [doc]
Fee Schedules
Producer/Livestock/Wild Crop Final Fee Submission *Form [xlsx] Instructions [pdf]
Fee Schedule and Scale of Sanctions (all scopes) [pdf]
*These forms are required for annual certification or re-certification. Send in these forms along with annual payment and applicable fees (see Fee Schedule and Scale of Sanctions).
Additional Resources
Cover crop decision maker tool [MSU website]
Drift Watch [Drift Watch website]
eXtension [eXtension website]
Midwest Organic and Sustainable Education Service (MOSES) [MOSES website]
National Organic Program (NOP) [USDA website]
Organic Food Production Act of 1990 [U.S. House of Representatives website]
Organic Materials Review Institute (OMRI) [OMRI website]
University of Minnesota’s Risk Management Guide for Organic Producers [UMN website]
Standards & Procedures
Flow Chart Organic Certification [pdf]
NOP Organic Standards [USDA website]
Organic Certification Handbook [pdf]
Organic Certification Annual Application
*Annual Agreement—Handler [docx]
*Organic System Plan—Handler [docx]
Bill of Lading and Clean Truck Statement [docx]
Maple Syrup Production Log [docx]
Materials List and Review Request—Handler [docx]
Multi-Ingredient Product Profile *Form [docx] Instructions [docx]
Organic Complaint Log [doc]
Storage Facility Agreement [docx]
Fee Schedules
Fee Schedule and Scale of Sanctions (all scopes) [pdf]
Handler Organic Final Fee Submission *Form [xlsx] Instructions [pdf]
*These forms are required for annual certification or re-certification. Send in these forms along with annual payment and applicable fees (see Fee Schedule and Scale of Sanctions).
Additional Resources
National Organic Program (NOP) [USDA website]
Organic Food Production Act of 1990 [U.S. House of Representatives website]
Organic Materials Review Institute (OMRI) [OMRI website]
Midwest Organic and Sustainable Education Service (MOSES) [MOSES website]
Standards & Procedures
Flow Chart Organic Certification [pdf]
NOP Organic Standards [USDA website]
Organic Certification Handbook [pdf]
Organic Certification Annual Application
* Annual Agreement—Organic Crops and/or Livestock Producer [docx]
* Organic System Plan—Dairy [docx]
* Organic System Plan—Non-Dairy Ruminant Livestock [docx]
* Organic System Plan—Non-Ruminant Livestock [docx]
* Organic System Plan—Poultry [docx]
Bill of Lading and Clean Truck Statement [docx]
Livestock/Poultry Feed Additive and Supplement Use Record [docx]
Livestock Feed Product Profile Form [docx] Instructions [docx]
Livestock Grazing Days/Grazing Season Record [docx]
Livestock Health Record—Individual Animal [docx]
Livestock/Poultry List [docx]
Livestock Pasture Rotation/Grazing Schedule/Animal Movement Record [docx]
Livestock/Poultry Purchased Feed Record [docx]
Livestock/Poultry Slaughter/Sales Summary [docx]
Materials List and Review Request—Livestock [docx]
Off-Farm Manure/Bedding Statement [docx]
Ruminant Livestock—Temporary Confinement/Outdoor Access and/or Pasture Grazing Restriction Record [docx]
Poultry—Egg Layers Monthly Flock Record [docx]
Poultry—Egg Packing Record and Egg Sales Summary [docx]
Poultry Flock Health Record [docx]
Poultry—Meat Flock Record [docx]
Poultry Temporary Confinement/Outdoor Access Restriction [docx]
Organic Complaint Log [doc]
Add-on Certifications
Grass-Fed Ruminant Animal Certification Application [docx]
Note: This certification is available only to MCIA-certified organic clients.
Fee Schedules
Producer/Livestock/Wild Crop Final Fee Submission *Form [xlsx] Instructions [pdf]
Fee Schedule and Scale of Sanctions [pdf] (all scopes)
*These forms are required for annual certification or re-certification. Send in these forms along with annual payment and applicable fees (see Fee Schedule and Scale of Sanctions).
Additional Resources
Drift Watch [Drift Watch website]
eXtension [eXtension website]
Midwest Organic and Sustainable Education Service (MOSES) [MOSES website]
National Organic Program (NOP) [USDA website]
Organic Food Production Act of 1990 [U.S. House of Representatives website]
Organic Materials Review Institute (OMRI) [OMRI website]
USDA NOP Pasture Rule [USDA website]
Standards & Procedures
Flow Chart Organic Certification [pdf]
NOP Organic Standards [USDA website]
Organic Certification Handbook [pdf]
Organic Certification Annual Application
*Annual Agreement—Organic Wild Crop Harvester [doc]
*Organic System Plan—Wild Crop [doc]
Adjoining Land Use Statement [docx]
Bill of Lading and Clean Truck Statement [docx]
Field History Sheet [docx]
Maple Syrup Production Log [docx]
Map—Storage Site [docx]
Materials List and Review Request—Wild Crops [docx]
Non-GMO Verification Letter for Seed Planting Stock [doc]
Organic Complaint Log [doc]
Organic Seed and Planting Stock Search Record [docx]
Organic System Plan—Wild Crop Supplement [docx]
Prior Land Use Statement [docx]
Storage History Record [docx]
Fee Schedules
Producer/Livestock/Wild Crop Final Fee Submission *Form [xlsx] Instructions [pdf]
Fee Schedule and Scale of Sanctions (all scopes) [pdf]
*These forms are required for annual certification or re-certification. Send in these forms along with annual payment and applicable fees (see Fee Schedule and Scale of Sanctions).
Additional Resources
Midwest Organic and Sustainable Education Service (MOSES) [MOSES website]
National Organic Program (NOP) [USDA website]
Organic Food Production Act of 1990 [U.S. House of Representatives website]
Organic Materials Review Institute (OMRI) [OMRI website]
Seed Laboratory
References
Minnesota Seed Law [State of Minnesota website]
Federal Seed Act [GPO website]
State Noxious-Weed Seed Requirements Recognized in the Administration of the Federal Seed Act [USDA website]
Seed Testing
Email Address Request Form [docx]
Instructions—Submitting Samples for Testing [docx]
Sampling Report [docx]
Sampling Report—Native Grasses and Forbs [doc]
Fee Schedules
Laboratory Testing [pdf]
Additional Resources
American Seed Trade Association [ASTA website]
Association of Official Seed Analysts/Society of Commercial Seed Technologists [AOSA SCST website]
Association of Official Seed Certifying Agencies [AOSCA website]