Improving Your Process, Enhancing Your Products, Increasing Your Profits

Client Resources

Each client resource listed on this page includes a bracketed annotation that identifies whether the link points to a document or to a website. Document file types include doc, docx, pdf, and xlsx. Note to Chrome users: To access doc, docx, and xlsx files, follow these instructions. Right-click the link and choose Save link as. . . Microsoft Word Document (doc or docx) or Microsoft Excel Worksheet (xlsx). Choose a location to save the file. Then open the file in Word or Excel. To access pdf files and websites, left-click.

Certification Services

Standards & Procedures

Agronomic Seed Certification Standards [pdf]
Overview: How to Produce Certified Seed [docx]
Seed Certification Handbook [pdf]

Field Inspection

Map—Field Inspection Assignments [pdf]

Annuals (small grains and soybeans)
Apply for Field Inspection  Form [docx]  Instructions [pdf]
Directory Acreage Omission & to order additional application forms [docx]
Directory Carryover Seed Inclusion [docx]

Corn/Sunflower 
Apply for Corn/Sunflower Field Inspection [docx]
Apply for Corn Inbred Line Eligibility [docx]
Sunflower Description [docx]

Hemp
Apply for Industrial Hemp Field Inspection [docx]
Guidelines—Production of Hemp Seed [docx]

Perennials
Apply for Field Inspection [docx]
Production Requirements—Perennial Field Isolation [pdf]
Directory Confirmation [docx]

Seed Testing

Email Address Request Form [docx]
Instructions—Submitting Samples for Testing [docx]
MCIA Sampling Report [docx]

Labeling & Transferring Seed

Certificate of Transfer for Seed Pending Certification [docx]
Lot Number Change Request Form [docx]
Online Bulk Certificate Instructions [doc]
Substandard Seed [docx]

Variety Authorizations

U of MN authorization to use PVP varieties in mixtures [pdf]
Permission to use SDSU Varieties in Mixtures [pdf]

Fee Schedules

Laboratory Testing [pdf]
Seed Certification—Field Crops [pdf]
OECD Assessment 2019 [pdf]
Variety Assessment [pdf]

Additional Resources

Using PVP Title V Varieties in Mixtures [pdf]
AOSCA: Association of Official Seed Certifying Agencies [AOSCA website]
Plant Variety Protection (PVP) [USDA ARS GRIN website]
Federal Seed Act and Amendments [GPO website]
Minnesota Seed Law [State of Minnesota website]
OECD Seed Schemes [OECD website]

Standards & Procedures

Field Inspection

Application for IP Grain   Form [docx]    Instructions [pdf]

Standards

Native Seed Standards [pdf]

Field Inspection

Field Inspection Application—Native Seed [docx]
Mixtures Site Collection Log [xlsx]
Species List for Field Inspection—Mixtures [xlsx]
Declaration of Genetic Origin [docx]
Directory Confirmation [docx]
Listing your production in our Directory is optional. This form must be filled out annually.

Fee Schedules

Native Seed Fee Schedule [pdf]

Seed Testing

MCIA Native Seed Sampling Report [doc]
Approved Laboratories [pdf]
South Dakota State University Seed Testing Laboratory, Brookings, SD [SDSU website]
Wisconsin Crop Improvement Association, Madison, WI [WCIA website]

Additional Resources

Minnesota Seed Law [State of Minnesota website]
Labeling Native Seed in Minnesota [MDA website]
MnDOT Requirements [MnDOT website]

Standards

Noxious Weed Seed-Free Forage and Mulch Certification Standards [pdf]

Field Inspection

Field & Storage Site Inspection    Application [docx]     Instructions [pdf]
Directory Confirmation/Request Additional Applications [docx]
Listing your production in our Directory is optional. This form must be filled out annually. 

Miscellaneous

Certification Tag Use Guidelines [pdf]

Availability Survey

Forage & Mulch Availability Survey [docx]
Forage and mulch producers are surveyed each spring and fall. Survey results are sent to MnDOT and are posted here on the Where to Buy page. If you have Certified Weed Seed-Free Forage & Mulch available, fill out the Availability Survey form and send it to MCIA via mail, fax (612-625-3748), or e-mail (janet.daninger@mncia.org).

Fee Schedules

Forage & Mulch Fee Schedule [pdf]

Additional Resources

North American Weed Management Association [NAISMA website]
Minnesota Noxious Weeds [MDA website]
MnDOT Requirements [MnDOT website]
Minnesota Seeding Contractors [MSCA website]

Standards

Standards—Sod Quality Assurance [pdf]
Production Requirements—MNST-12 Sod [pdf]

Where to Purchase Sod Seed

Sod Seed Vendor List [pdf]

Field Inspection

Apply for Sod Production Site   Form [docx]   Instructions [pdf]
Declaration of Sod Establishment [docx]

For Sod QA Seed Vendors

Application for Review of Quality Assured Sod Seed Mixtures [docx]

Fee Schedule

Sod Quality Assurance Fee Schedule [pdf]

Additional Resources

Minnesota Sod Producers/Minnesota Turf Association [MTA website]
UMN Turfgrass Science [UMN website]
MnDOT Requirements [MnDOT website]

Field Services

Required References

MnDOT Standard Specification—3876 Seed [MnDOT website]
Note: Select the most recent edition of the book and look up Seed under 3876.
Seed Mix Conversion Table [MnDOT website]
Seed Mixture Component Requirements (Seed Substitution List) [pdf]
Technical Memorandums [MnDOT website]

Seed Certification References

Agronomic Seed Certification Standards (for field crop and turf seed conditioners) [pdf]
Approved Seed Conditioner Requirements [pdf]
Native Seed Standards (for native seed conditioners) [pdf]
Seed Certification Handbook [pdf]

Agreements

Regulatory References

Federal Seed Act [USDA website]
FSA Regulations 7 CFR 201 [GPO website]
Labeling Requirements for Chemically Treated Seed [USDA website]
Minnesota State Seed Law [MDA website]
Seed Company Records and the Federal Seed Act [USDA website]
State Noxious Weed Seed Requirements [USDA website]
Using PVP Title V Varieties in Mixtures [pdf]

Additional Resources

AOSCA: Association of Official Seed Certifying Agencies [AOSCA website]
MDA Seed Selling & Labeling [MDA website]
Plant Variety Protection (PVP) [USDA website]

Required References

Seed Certification Handbook [pdf]
Approved Seed Conditioner Requirements [pdf]
Approved Bulk Handler Requirements [pdf]
Agronomic Seed Certification Standards (for field crop and turf seed conditioners) [pdf]
Native Seed Standards (for native seed conditioners) [pdf]
Minnesota Seed Law [MDA website]
Federal Seed Act [USDA website]
FSA Regulations 7 CFR 201 [USDA website]
OECD Procedures and Standards (for conditioners participating in the OECD program) [OECD website]

Agreements

Bulk Certificates

Labeling and Transferring Seed

Variety Authorizations

UMN Authorization to Use PVP Varieties in Mixtures [pdf]
Permission to Use SDSU Varieties in Mixtures [pdf]

Foundation Seed Services

UMN Crop and Variety Information

Minnesota Field Crop Trials [UMN website]
UMN Varieties Brochure: Oats [pdf]
UMN Varieties Brochure: Wheat [pdf]

Additional Resources

Minnesota Agricultural Experiment Station [UMN website]
UMN Research and Outreach Centers
[UMN website]

Organic Services

Standards & Procedures

Flow Chart Organic Certification [pdf]
NOP Organic Standards [USDA website]
Organic Certification Handbook [pdf]

Organic Certification Annual Application

*Annual Agreement—Organic Crops and/or Livestock Producer [docx]
*Organic System Plan—Crops [pdf]
*Organic System Plan Supplemental Pages—New Producer [docx]
*Organic System Plan—Cultivated Mushroom [docx]
*Field History Sheet [xlsx]
*Materials List and Review Request—Crops [xlsx]
Adjoining Land Use Statement [docx]
Bill of Lading and Clean Truck Statement [docx]
Flower, Fruit, Herb, and Vegetable Crop List [docx]
Greenhouse Production Record [docx]
Map—Storage Site [docx]
Non-GMO Verification Letter for Seed/Planting Stock [doc]
Off-Farm Manure/Bedding Statement [docx]
Organic Complaint Log [doc]
Organic Seed and Planting Stock Search Record [docx]
Organic System Plan Supplement—Greenhouse & Seedlings [docx]
Prior Land Use Statement [docx]
Production Record—Harvesting [docx]
Production Record—Planting [docx]
Production Record—Planting and Harvesting [docx]
Storage History Record [docx]
Weekly Market Load List and Sales Record [docx]

Labeling

Organic Tag Request [doc]

Fee Schedules

Producer/Livestock/Wild Crop Final Fee Submission   *Form [xlsx]  Instructions [pdf]
Fee Schedule and Scale of Sanctions (all scopes) [pdf]

*These forms are required for annual certification or re-certification. Send in these forms along with annual payment and applicable fees (see Fee Schedule and Scale of Sanctions).

Additional Resources

Cover crop decision maker tool [MSU website]
Drift Watch [Drift Watch website]
eXtension [eXtension website]
Midwest Organic and Sustainable Education Service (MOSES) [MOSES website]
National Organic Program (NOP) [USDA website]
Organic Food Production Act of 1990 [U.S. House of Representatives website]
Organic Materials Review Institute (OMRI) [OMRI website]
University of Minnesota’s Risk Management Guide for Organic Producers [UMN website]

Standards & Procedures

Organic Certification Annual Application

Fee Schedules

Fee Schedule and Scale of Sanctions (all scopes) [pdf]
Handler Organic Final Fee Submission   *Form [xlsx]   Instructions [pdf]

*These forms are required for annual certification or re-certification. Send in these forms along with annual payment and applicable fees (see Fee Schedule and Scale of Sanctions).

Additional Resources

National Organic Program (NOP) [USDA website]
Organic Food Production Act of 1990 [U.S. House of Representatives website]
Organic Materials Review Institute (OMRI) [OMRI website]
Midwest Organic and Sustainable Education Service (MOSES) [MOSES website]

Standards & Procedures

Organic Certification Annual Application

Annual Agreement—Organic Crops and/or Livestock Producer [docx]
Organic System Plan—Dairy [docx]
Organic System Plan—Non-Dairy Ruminant Livestock [docx]
Organic System Plan—Non-Ruminant Livestock [docx]
Organic System Plan—Poultry [docx]
Bill of Lading and Clean Truck Statement [docx]
Livestock/Poultry Feed Additive and Supplement Use Record [docx]
Livestock Feed Product Profile   Form [docx]   Instructions [docx]
Livestock Grazing Days/Grazing Season Record [docx]
Livestock Health Record—Individual Animal [docx]
Livestock/Poultry List [xlsx]
Livestock Pasture Rotation/Grazing Schedule/Animal Movement Record [docx]
Livestock/Poultry Purchased Feed Record [docx]
Livestock/Poultry Slaughter/Sales Summary [docx]
Materials List and Review Request—Livestock [xlsx]
Off-Farm Manure/Bedding Statement [docx]
Ruminant Livestock—Temporary Confinement/Outdoor Access and/or Pasture Grazing Restriction Record [docx]
Poultry—Egg Layers Monthly Flock Record [docx]
Poultry—Egg Packing Record and Egg Sales Summary [docx]
Poultry Flock Health Record [docx]
Poultry—Meat Flock Record [docx]
Poultry Temporary Confinement/Outdoor Access Restriction [docx]
Organic Complaint Log [doc]

Add-on Certifications

Grass-Fed Ruminant Animal Certification Application [docx]
Note: This certification is available only to MCIA-certified organic clients.

Fee Schedules

Producer/Livestock/Wild Crop Final Fee Submission   *Form [xlsx]   Instructions [pdf]
Fee Schedule and Scale of Sanctions [pdf] (all scopes)

*These forms are required for annual certification or re-certification. Send in these forms along with annual payment and applicable fees (see Fee Schedule and Scale of Sanctions).

Additional Resources

Drift Watch [Drift Watch website]
eXtension [eXtension website]
Midwest Organic and Sustainable Education Service (MOSES) [MOSES website]
National Organic Program (NOP) [USDA website]
Organic Food Production Act of 1990 [U.S. House of Representatives website]
Organic Materials Review Institute (OMRI) [OMRI website]
USDA NOP Pasture Rule [USDA website]

Standards & Procedures

Flow Chart Organic Certification [pdf]
NOP Organic Standards [USDA website]
Organic Certification Handbook [pdf]

Fee Schedules

Producer/Livestock/Wild Crop Final Fee Submission   *Form [xlsx]   Instructions [pdf]
Fee Schedule and Scale of Sanctions (all scopes) [pdf]

*These forms are required for annual certification or re-certification. Send in these forms along with annual payment and applicable fees (see Fee Schedule and Scale of Sanctions).

Additional Resources

Midwest Organic and Sustainable Education Service (MOSES) [MOSES website]
National Organic Program (NOP) [USDA website]
Organic Food Production Act of 1990 [U.S. House of Representatives website]
Organic Materials Review Institute (OMRI) [OMRI website]

Seed Laboratory