Plan for Field Inspection Applications

Field of Shelly wheat. Farm of Harmen Tande in Clay County, Minnesota. Photo by David Hansen. © Regents of the University of Minnesota.

Each year, there are some growers from whom we do not initially receive all the information necessary to complete field inspection. In those cases, we need to do follow-up work. So, as the planting season begins, we remind field inspection clients to keep accurate records and:

  • Pay past due accounts
  • Save your proof of seed source (tags or bulk certificates)
  • Maintain proper isolation between varieties and other crops
  • New varieties—we need a variety description to complete inspections and pass fields; appropriate forms can be found online or by contacting the MCIA Office

Questions? Contact your MCIA field supervisor or the MCIA Office staff for answers. Our contact information is listed on the Staff page of the MCIA website.


Upcoming Field Inspection Application Deadlines

Image by Hojun Kang from Pixabay.

Please note these dates to avoid late fees:

  • June 7: Small grains, corn, and sunflowers
  • June 7 or 3 weeks after planting (whichever is first): Soybean post-spray inspections
  • June 7: Soybean bloom inspections
  • July 15: Soybeans (pre-harvest inspection only)
  • Year of seeding: Perennials
  • 4 weeks prior to cutting: Noxious weed seed–free forage and mulch
  • Within 18 months of the year established for native grasses and forbs

Information packets for Field Inspection Applications will be mailed to enrolled MCIA members in May. Application forms and instructions are also available on the Client Resources page of the MCIA website.

If you have any questions, please contact your field supervisor. (Field supervisor contact information is listed on the Staff page of the MCIA website.)


Plan for Field Inspection Applications

Photo by Peggychouchair from Pixabay.

Each year, there are some growers from whom we do not initially receive all the information necessary to complete field inspection. In those cases, we need to do follow-up work. So, as the planting season begins, we remind field inspection clients to keep accurate records and:

  1. Save your proof of seed source (tags or bulk certificates)
  2. Maintain proper isolation between varieties and other crops
  3. New varieties—we need a variety description to complete inspections and pass fields, appropriate forms can be found online or by contacting the office.

Your MCIA field supervisor or the MCIA Office staff can answer any questions you may have about the field inspection process.


Field Inspection Application Deadlines

Image by Hojun Kang from Pixabay.

Please note these dates to avoid late fees:

  • June 7: Small grains, corn, and sunflowers
  • June 7 or 3 weeks after planting (whichever is first): Soybean post-spray inspections
  • June 7: Soybean bloom inspections
  • July 15: Soybeans (pre-harvest inspection only)
  • Year of seeding: Perennials
  • 4 weeks prior to cutting: Noxious weed seed–free forage and mulch
  • Within 18 months of the year established for native grasses and forbs

Information packets for Field Inspection Applications will be mailed to enrolled MCIA members in May. Application forms and instructions are also available on the Client Resources page of the MCIA website.

If you have any questions, please contact your field supervisor. (Field supervisor contact information is listed on the Staff page of the MCIA website.


Plan for Field Inspection

Field inspector Jim Boots inspects a soybean field.

Each year, there are some growers we need to contact to obtain all the information required to complete field inspection. Sometimes that follow-up process delays final certification until later in the year.

To avoid certification delays, please remember to keep accurate records and:

  1. Save your proof of seed source (tags or bulk certificates).
  2. Maintain proper isolation between varieties and other crops.
  3. New varieties—we need a variety description to complete inspections and pass fields. Forms for this purpose can be found online or by contacting the office.

As you move into the planting season, remember that your MCIA field supervisor or the MCIA office staff are ready and available to answer your questions.

Field Inspection Application Deadlines

Please note these dates to avoid late fees:

  • June 8: Small grains, corn, and sunflowers
  • June 8 or 3 weeks after planting (whichever is first): Soybean postspray inspections
  • June 8: Soybean bloom inspections
  • July 15: Soybeans (pre-harvest inspection only)
  • Year of seeding: Perennials
  • 4 weeks prior to each cutting for noxious weed seed–free forage and mulch
  • Within 18 months of the year established for native grasses and forbs

Information packets for Field Inspection Applications will be mailed in May. Application forms and instructions are also available on the Client Resources page.


Field Inspection Application: Completion Tips

Reminders

MCIA is in the process of mailing out field inspection application packets to members enrolled in our field inspection programs. A friendly reminder to applicants—please be sure to include the following items:

  1. Enclose payment. Review fee schedule to determine fees.
  2. Enclose proof of seed source with application (as noted below).
  3. Include field maps (complete and accurate).
  4. Enclose new variety descriptions if applicable.
  5. Sign and return completed application by due date (see below).

Application forms and instructions are also available on the Client Resources page, under Certification Services. If you have questions, contact your field supervisor or the MCIA office.

Deadlines

To avoid late fees, please note these dates:

  • June 7: Small grains, corn, and sunflowers
  • June 7 or 3 weeks after planting (whichever is first): Soybean post spray inspections
  • June 7: Soybean bloom inspections
  • 4 weeks prior to each cutting: Noxious weed seed–free forage and mulch
  • July 15: Soybeans (pre-harvest inspection only)
  • Year of seeding: Perennials and native grasses and forbs

Proof of Seed Source

Applicants for seed certification must provide proof that eligible seed was used to plant seed production fields. Submit the Foundation or Registered seed tag or bulk certificate as your proof of seed source. If you have questions regarding eligibility for certification contact your field supervisor or the MCIA office.


2025 MCIA Annual Meeting • January 29, 2025 • St. Cloud, Minnesota
2025 MCIA Annual Meeting